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About critical Security & Safety Changes

Changes to customs regulations and VAT obligations come into effect throughout 2021, affecting B2C e-commerce sellers and marketplaces both in and outside the EU.
As of March 15 2021, new safety and security regulations (dubbed Import Control System 2, or ICS2) apply within the EU. Consequently, the consignment data and content information required for export and import must be entered electronically by the sender and sent to the country of destination in advance (electronic advance data – “EAD”).
Taking into account the growth of global cross-border e-commerce, the new regulations are intended to provide greater security and quicker customs processes.

What is ICS2?

ICS2 is a large-scale EU information system enabling customs authorities to carry out targeted risk assessments based on pre-declaration data (Entry Summary Declaration – ENS) prior to the arrival of goods in the EU.
It allows customs authorities to identify high-risk consignments (for example, dangerous goods or weapons) which might require presentation and control earlier in the supply chain.


What are the ICS2 releases?

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ICS2 will be implemented in several phases:



Courier and postal transport (Air Express & Postal Air pre-loading)
The electronic Entry Summary Declaration (ENS) will be mandatory for all express and postal consignments destined for the EU, Norway and Switzerland.



Air freight transport
In addition to pre-loading filing requirements, all postal, express and general cargo consignments transported by air will be subject to pre-arrival ENS data requirements.


Rail, road and maritime transport
Maritime, road and rail carriers will have to submit ENS data to ICS2. This includes postal and express carriers who transport goods using these modes of transport as well as other parties, such as logistics providers. In certain circumstances, final consignees based in the EU will also have to submit ENS data to ICS2.

What does it mean?

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The ENS or “Entry Summary Declaration” is an electronic safety and security declaration from the carrier to the customs authorities.
A minimum electronic dataset must be provided. This dataset will be included in the Electronic Advance Data (EAD). For a full list of the dataset View the Electronic Advance Data requirements


The requirement to submit electronic data (ENS) prior to the arrival of goods applies to EU destinations, Switzerland and Norway. Currently, the UK is not subject to the advance notification.
EAD refers to the electronic transmission of data concerning sender, recipient, consignment content and shipment. Since January 1 2021, the consignment and content data of items being exported (including letter mail containing goods up to 2 kilograms) is entered electronically and transmitted to the country of destination in advance.


By transmitting data electronically, you ensure:
•Compliance with future changes in legislation (e.g. Brexit and the end to VAT exemption on EU imports valued below €22)
• Correct processing: goods can be processed and cleared through customs more quickly
• Avoidance of customs delays and associated customer complaints on parcel status
When customs authorities are unable to fully assess the risk to aviation security with the electronic data provided, shipments will have to be put on hold and Asendia will have to request additional information from you in order for the destination customs authorities to complete the risk assessment. Please note that this might result in additional costs or surcharges.
Failure to provide correct and full information could result in items being refused by the customs clearance authorities. Items may be returned, destroyed, or seriously delayed and you may incur additional costs.
Electronic customs data for the shipment of all goods from January 1 2021 has to be provided. This applies to all items sent via any of our e-PAQ solutions and includes untracked items. This does not concern shipments in free circulation within the EU.
Each parcel, including untracked items, needs to have:
• A UPU compliant S10 barcode (a unique 13-digit item identifier) attached to the item
• A correctly completed CN22 or CN23 attached to the parcel
• Complete Electronic Advance Data (EAD): electronic CN22 / CN23*
View the Electronic Advance Data requirements

How is Asendia preparing?

In order to meet the requirements, we recommend preparing future shipments with Asendia cross-border shipping tools, which ensures all labels are compliant with the new regulations. They allow you to enter all required data and create all necessary shipping labels and documents in one step.
Asendia will continue to forward all consignments abroad, even if no electronic data has been transmitted in advance, or if the item is missing the S10 barcode. However, Asendia is not responsible for any returns or delays by the customs authorities at the country of destination resulting from missing electronic consignment data, nor for any additional costs incurred by missing or incomplete electronic data.


Data protection
Asendia guarantees that the data will be used only within the scope indicated above. In addition, the provisions of the data protection legislation are observed. We process and store data only for the period of time necessary to meet the storage purpose, or as required by the legal provisions to which our company is subject. If the storage purpose no longer applies, or if a required retention period expires, data will be routinely erased in accordance with the statutory provisions.
Asendia Company
We are constantly updating our shipping tools to anticipate regulatory changes and make cross-border shipments smoother, faster and more reliable. Let us take the hassle out of the process so that you can focus on what’s most important: running your e-commerce business.
If you have any questions, please contact us.



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Get ready for all critical EU Regulatory Changes with our Customs Changes Overview Guide

We’ve put together a summary of the new regulatory material in our Customs Changes 2021 Overview, to help you prepare for the new rules.

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Electronic Advance Data requirements
1. The Sender phone number and/or email address as well as the Addressee phone number and/or email address must be provided to enable customs authorities to contact the Sender or the Addressee (e.g. to clarify questions raised during an item inspection, or to arrange settlement of duties and taxes online).
2. Declared Value: the amount a shipper stated to the carrier that the shipment is worth. In case of any loss or damage to the shipment during transport, the carrier is liable to compensate the shipper on the basis of the declared value.